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Case Data


Are you looking for tutorials to help you learn how to use this feature? Check out the Related Resources section at the bottom of this article.

The Case Data (attached data) view provides information about an interaction—for example, an account number or type of service. Your system administrator configures which attached data is displayed.

Iw us IW Case Data Editable Not Editable Fields 850.png

The following are examples of the type of critical information that the Case Data view provides about the active interaction:

  • Contact name
  • Contact type
  • Call type
  • Account information
  • Subject

The Case Data view is part of the Interaction view and the History tab of the Contact Directory view.


Some Case Data might be a URL (website address). If your account is set up to preview the URL target, you can place your mouse pointer over the URL to display a preview of the target. Your account might also be set up to enable you to click active URLs in the Case Data to open the target in the interaction window. A URL might be displayed as the title of the web page, as an anchor, or as a URL. If the URL is active, it is displayed as blue text.

URLs and Security

[Added:] Sometimes URLs (links to websites) are included in Case Data. URLs in the Case Data might be plain text or they might be hyperlinked text. You will be able to read the URL before clicking it by hovering your mouse pointer over the URL to display a tooltip that lets you see the address.

To avoid opening malicious web links, view hyperlinks using the tooltip before you click them.

Editing Case Data or Adding Missing Fields


You might be allowed to edit one or more entries in the case-data area. Any field that can be edited displays a Pencil icon when you place your mouse pointer over it. Click the field to edit the content. Press the Enter key or click away from the field to commit your change. Editable fields might have text fields that you can enter text or numbers, check boxes, calendars, or drop-down lists. Some drop-down lists might contain a set of folders and entries (selectable valid value for the field), like in the picture below, that you select (use the Quick Search field to find a specific entry).

IW 851 Case Info Tree.png

Mandatory fields: Your administrator might have made some editable fields mandatory to be edited before you can mark done, send, or close an interaction. Mandatory fields are indicated by a red asterisk. If you attempt to mark done, send, or close an interaction without editing a mandatory field an error message is displayed, and you are prevented from marking done, sending, or closing the interaction [Added:]

Missing Case Data Fields

Sometimes, not all of the case data is available. There might be fields missing. If you are allowed to add missing fields, the Add Field (IW Case Data Add Field 850.png) button is displayed in the Case Data toolbar.

  1. Click Add Field to display a drop-down list of fields.
  2. Select a missing field to display the field in the Case Data view. You can edit the added field.
  3. Enter the missing Case Data. For certain types of data, what you enter might be restricted to a certain number of characters or certain types and combinations of characters. For example, if you have to enter a credit card number, then the field might only allow certain numbers for a particular type of credit card.

    If one of the characters that you type is invalid or the maximum number of characters that is allowed is reached, then nothing will be entered in the text field.

    If what you have typed does not match what Workspace is expecting you to enter, an error icon appears to warn you that you must check what you have entered and correct it.


    Incorrect format: If you do not correct incorrectly formatted entries before you attempt to mark done, transfer, move the interaction to a workbin, or any other action that transfers ownership of the interaction, a warning message is displayed asking you to either discard your changes or proceed with the action. If you cancel your action, you can correct the entry. If the entry is mandatory, you must set the correct value before you can close the interaction.

    If what you have entered is correct, then do one of the following actions:

    • Press Enter to add the Case Data to the case information for the interaction.
    • Click X to remove the field.

Related Resources

The Workspace Desktop Edition User's Guide (English only) provides detailed lessons for using all the features of Workspace. You might find the following lessons useful:

Related topics

Top 10 pages

  1. Workspace Desktop Edition Help
  2. Main Window
  3. My Status
  4. Contact Directory
  5. Workbins
  6. Functionality Overview
  7. My Messages
  8. Login
  9. Voice Consultation
  10. Components, Features, and Controls
This page was last edited on May 12, 2020, at 14:08.
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