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Configuring WFM Task Sequences

This topic presents information about how to configure task sequences. It supplements the information found in Workforce Management 8.1 Configuration Utility Help and includes the following sections:

Definitions

Within Genesys Workforce Management, a task sequence is a defined period of time during that agents can work only on one task or a specified set of tasks, called an activity set. You could also think of a task sequence as an activity sequence.

Activities

Activities (tasks) are work that is tracked and managed using Workforce Management. For example, a business might define the following activities in WFM Configuration Utility for product A:

  • Answering inbound calls
  • Responding to e-mail
  • Completing after-call work
  • Performing scheduled callbacks
  • Participating in chat sessions

These same activities might also be defined for products B and C.

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Purpose of Task Sequencing

Task sequences enable you to control how much the nature of an agent’s work changes during part of a day. You can avoid asking agents to jump constantly from activity to activity&emdash;a situation that can result in agent confusion and fatigue and lower productivity. You do this by configuring task sequences. Once configured, you can assign a task sequence to any compatible shift in the same site.

Creating Task Sequences

You create task sequences in the WFM Configuration Utility, Shifts window, Task Sequence dialog box. The Task Sequence dialog box is also where you will use the information given in this appendix. To provide context for the examples presented later on, see a quick overview of task sequence configuration in the Procedure: Creating a Task Sequence.

How Task Sequences Appear in WFM

After you configure task sequences and assign them to shifts (which are then assigned to agents), task sequences appear in the Intra-Day and Agent-Extended views. Task sequences appear as yellow areas on the color-coded bar (unless you changed the color in the Configuration module in WFM Web Supervisor), where each type of schedule item is represented by a different color. For an example, see the figure below.

WM 812 end anchor tsk seq.png
Figure: End-Anchored Task in Schedule

In the above example, the task is anchored to the end of the shift, but the Task Sequence (Add) dialog, Type drop-down menu displays various anchoring choices:

  • Not Anchored
  • Start Anchored
  • End Anchored
  • Start/End Anchored

The anchoring type selected indicates when a task can happen during the day.

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Anchoring Task Sequences

This section describes when to use the various anchoring types available from the Type drop-down menu in Task Sequence (Add) Dialog (see the Procedure: Creating a Task Sequence. Assume that the shift and meals are flexible.

Task A Ends the Day

Task Sequence (Add) dialog in the configuration: Only Task A is configured. Task Type is End Anchored (see the figure below).

WM 812 end anchor task.png
Figure: End-Anchored Task

Task A Starts the Day

Task Sequence (Add) dialog configuration: Only Task A is configured. Task Type is Start Anchored (see the figure below).

WM 812 start anchor task.png
Figure: Start Anchored Task

Task A Can Happen Anytime During the Day

Task Sequence (Add) dialog configuration: Only Task A is configured. Task Type is Not Anchored (see the figure below).

WM 812 not anchored task.png
Figure: Not Anchored Task

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Task A and Task B Can Happen Anytime During the Shift

In this diagram, A is followed by B, but the order does not matter. Task Sequence (Add) dialog configuration: Two task sequences must be configured:

  1. Task A (Not Anchored) followed by Task B (Not Anchored)
  2. Task B (Not Anchored) followed by Task A (Not Anchored)

See the figure below.

WM 812 not anchored task AB.png
Figure: Not Anchored Task (A&B)

Task A Starts the Day; Task B Can Happen Anytime During the Day

Task Sequence (Add) dialog configuration: Task sequence contains Task A Start Anchored. Task B is the second task in the sequence. Task B is Not Anchored (see the figure below).

WM 812 start and non anchored task.png
Figure: Start Anchored and Not Anchored Tasks

Task A Starts the Day; Task B Ends the Day

Task Sequence (Add) dialog configuration: Task A is Start Anchored. The next task is Task B, which is End Anchored (see the figure 13 below).

WM 812 start end anchored task.png
Figure: Start and End Anchored Tasks

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Task A and B Can Start Anytime During the Day and Are Consecutive

Task Sequence (Add) dialog configuration: Task A is End Anchored. The next task is Task B which is Start Anchored (see the figure below).

WM 812 end and start anchored task.png
Figure: End Anchored and Start Anchored

Task A and B Start the Day and Are Consecutive

Task Sequence (Add) dialog configuration: Task A is Start/End Anchored. The next task is B, which is Start Anchored (see the figure below).

WM 812 startend and start anchored task.png
Figure: Start/End Anchored and Start Anchored

Task A and B Finish the Day and Are Consecutive

Task Sequence (Add) dialog configuration: Task A is End Anchored. The next task is Task B which is Start/End Anchored (see the figure below).

WM 812 end and startend anchored task.png
Figure: End Anchored and Start/End Anchored

Task A is Full-Morning (or Full-Afternoon)

Task Sequence (Add) dialog Full morning configuration: Task A is Start Anchored. Minimum and maximum task duration must be set to fill the entire shift duration before the meal. The Activity Set used for task can be strict to prevent the task and meal from overlapping.

Full afternoon configuration: Task A is End Anchored. Minimum and maximum task duration must be set to fill the entire shift duration after the meal. The Activity Set used for task can be strict in order to prevent the task and meal from overlapping (see the figure below).

WM 812 start anchored end anchored.png
Figure: Start Anchored and End Anchored (A)

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All Work Must Belong to Tasks

A is full morning. B is full afternoon. The order of the tasks does not matter. Task Sequence (Add) dialog box configuration: Task A is Start/End Anchored. Task B is Start/End Anchored (see the figure below).

WM 812 startend and startend anchored tasks.png
Figure: Start/End Anchored, Start/End Anchored

Minimum and maximum durations of tasks must be set to fill the entire shift duration. In this case it is highly recommended to use non-strict Activity Sets. Without these settings the meal cannot be scheduled

All Work Must Belong to Tasks—Order Does Not Matter

The order does not matter, but A, B, C and D must be scheduled once. Possibly, A=C and / or B=D and but you want to insure a succession of tasks. Task Sequence (Add) dialog configuration: All tasks are set to be Start/End Anchored. The order of tasks is ABCD (see the figure below).

WM 812 all start end anchored.png
Figure: All Start/End Anchored

Either all Activity Sets used by tasks should be non-strict (to allow for the meal) or at least the tasks around the potential meal time must be non-strict.

Task A Starts the Shift. B is Free of Constraints—C and D Are Consecutive

Sequence (Add) dialog configuration: Task A is Start Anchored. Task B is Not Anchored. Task C is End Anchored. Task D is Start Anchored. Placement of the meal after Task B can not be guaranteed in this case (see the figure below).

WM 812 start not end anchored.png
Figure: Start Anchored, Not Anchored, End Anchored, Start Anchored

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Procedure

Purpose: To open the dialog box for creating a task sequence.

Start of Procedure

  1. In Configuration Utility , on the Modules pane, click Shifts.
  2. In the Objects pane, select a shift.
  3. Click the Task Sequences tab.
  4. To create a new task sequence, click Add.
    The Task Sequence (Add) dialog opens (see the figure 5 below).
    WM 812 Shifts5.png
    Figure: Task Sequence (Add) Dialog
  5. Enter a task sequence name to replace the default name.
    The name must be unique within the site.
  6. Create a new row in the task sequence list; Click Add.
  7. Ffrom the Type drop-down list, select an anchor type.
    Read the section How Task Sequences Appear in WFM and review the examples in Anchoring Task Sequences to understand the various anchoring types.
  8. Configure the task sequence, as described in Workforce Management 8.1 Configuration Utility Help.
    The figure 6 below shows an example of the dialog after a single task has been configured.
    WM 812 Shift6.png
    Figure: Example Task Sequence
    Tip
    While the above example shows only one task, you can add as many rows as you need to create a sequence of tasks.
  9. After completing the configuration of your task sequence, click Apply.
    You can now assign a task sequence to any compatible shift in the same site.

End of Procedure

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This page was last modified on November 29, 2013, at 13:36.

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