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Callback Summary Report

This page describes how you can use the (Callback folder) Callback Summary Report to understand overall callback success rates in your contact center. It shows, at a glance, the number and percentage of offered callbacks that were successful, versus how many were declined, canceled, or abandoned.

Understanding the Callback Summary Report

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This report provides detailed information about callbacks that were processed by the contact center, allowing you to analyse callback performance based on nearly thirty metrics, including:

  • Total number of accepted, declined, attempted, connected, cancelled, abandoned, and successful callbacks.
  • Percentages of callbacks that were successful, unsuccessful, declined, or connected.
  • Savings resulting from callbacks, including the total amount time and money saved and the average time and money saved per callback.
  • The number of attempts made to complete callbacks, the time customers spent waiting for an agent, and time customers waited before abandoning a call.

Use this report to view a comprehensive picture of how Callback is used in your contact center, including detailed information about the volume of callback calls, success rates, resulting savings, and customer wait times.

To get a better idea of what this report looks like, view sample output from the report:
HRCXICallbackSummaryReport.pdf

The following tables explain the prompts you can select when you generate the report, and the metrics and attributes that are represented in the report:

Prompts for the Callback Summary Report

Prompt Description
Pre-set Date Filter From the list, choose a time period on which to report, and move it to the Selected list.
Start Date Choose the first day from which to gather report data.
End Date Choose the last day from which to gather report data.
Queue Optionally, select a queue on which to report.
Channel Optionally, select a media channel on which to report.
Callback Type Optionally, select the Callback Type to include in the report—for example, IMMEDIATE, WAIT_FOR_AGENT, SCHEDULE.
Tenant For multi-tenant environments, optionally select the tenant(s) for which to include data in the report.
Minute Price Enter a per-minute price, which is used to calculate cost savings.


Attributes used in the Callback Summary Report

Attribute Description
Tenant This attribute enables data within the reporting interval to be organized by tenant.
Queue This attribute enables data within the reporting interval to be organized based on the type of the virtual queue
Day This attribute enables data within the reporting interval to be organized by a particular day within a month and year. Day values are presented in YYYY-MM-DD format.
Callback Type This attribute enables data to be organized based on the type of callback.

Values: {IMMEDIATE,WAIT_FOR_AGENT, SCHEDULE}

Callback Offer Type This attribute enables data to be organized based on the type of callback offer that was presented to the customer.

Values: {SCHEDULED, WAIT_FOR_AGENT, COMBINED_SCHEDULED_AND_WAIT_FOR_AGENT} For example:

  • During off-hours, only the scheduled option is available.
  • Business rules can also allow only wait_for_agent option during on-hours, or a combination of scheduled and

wait_for_agent.

Channel This attribute enables data to be organized based on the Callback origination channel.

Values={ivr, web}.

Metrics used in the Callback Summary Report

Metric Description
Offered The total number of times that callback was offered to a customer.
Accepted The total number of times that callbacks were accepted by a customer.
Accepted Wait for Agent The total number of times that WAIT FOR AGENT callback was accepted by a customer.
Accepted Scheduled The total number of times that SCHEDULED callback was accepted by a customer.
Accepted Immediate The total number of times that IMMEDIATE callback was accepted by a customer.
Declined The total number of customer callback offers that were declined by the customer.
% Declined The percentage of customer callback offers that were declined by the customer.
Attempted The total number of callback attempts, including the one that succeeded.
Customer Connected The total number of times a customer was connected after callback dialout, including instances where no agent was connected.
% Customer Connected The percentage of customer calls that connected after callback dialout, including instances where no agent was connected.
% Canceled The percentage of callback customer interactions that were canceled before completion. Includes all canceled callbacks, whether canceled manually by the customer, manually by an administrator, or automatically because the customer called again before the callback was completed.
% Abandoned The percentage of callback customer interactions that were abandoned by the customer while waiting for an agent to connect.
Successful The total number of callbacks that successfully connected the customer with an agent.
% Successful The percentage of callbacks that successfully connected the customer with an agent.
% Unsuccessful The percentage of callback customer interactions that were not completed successfully (because they were abandoned, declined, or canceled).
Saved Time (Fmt) The amount of call time (HH:MM:SS) that was saved because of callback.
Avg Saved Time (Fmt) The average amount of call time (HH:MM:SS) that was saved because of callback.
Money Saved The amount of money saved due to callback, calculated based on the Minute Price.
Avg Money Saved The average amount of money that was saved per callback.
Attempt 1 The total number of callback connections that were successfully completed on the first callback attempt.
Attempt 2 The total number of callback connections that were successfully completed on the second callback attempt.
Attempt 3 The total number of callback connections that were successfully completed on the third callback attempt.
Attempt 4 The total number of callback connections that were successfully completed on the forth callback attempt.
Time To Abandon Waiting For Agent (Fmt) After successful callback, the total amount of time (HH:MM:SS) all customers spent waiting for agents before abandoning the call.
Max Time To Abandon Waiting For Agent (Fmt) After a successful callback, the maximum amount of time (HH:MM:SS) any customer spent waiting before abandoning the call.
Avg Time To Abandon Waiting For Agent (Fmt) After successful callback, the average amount of time (HH:MM:SS) customers spent waiting for agents before abandoning the call.
Time To Wait For Agent (Fmt) After successful callbacks, the total amount of time (HH:MM:SS) all customers spent waiting for an agent.
Max Time To Wait For Agent (Fmt) After a successful callback, the maximum amount of time (HH:MM:SS) any customer spent waiting for an agent.
Avg Time To Wait For Agent (Fmt) After a successful callback, the average amount of time (HH:MM:SS) a customer spent waiting for an agent.

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This page was last modified on 23 July 2018, at 11:16.